2023 Governing Council Elections
I write to formally notify you that the Annual General Meeting (AGM) of the Institute will hold on Thursday, 22nd June 2023 at the Institute’s Secretariat, 28 Cameron Road, Off Alfred Rewane Road, Ikoyi, Lagos at 11.00 a.m. At the said meeting elections into the Governing Council of the Institute shall be held.
Members are therefore invited to nominate candidates for the 2023 Governing Council elections. (Nomination and Contestant Forms are attached below)
The Memorandum and Articles of Association of the Institute stipulate among other things, as follows:
There shall be as the Governing body of the Institute, a Council charged with the policy, direction and oversight of the Institute. The Council shall consist of the following members, that is:
- Fourteen persons being members of the Institute duly elected at an Annual General Meeting;
- All Past Presidents of the Institute;
- 3 Branch Chairmen
- Hon. Treasurer (To be appointed by the Governing Council on the recommendation of the President.)
- Hon. Legal Adviser (To be appointed by the Governing Council on the recommendation of the President)
- The Director-General of the Institute.
At the first Annual General Meeting all members of the Council shall retire from office. At each subsequent Annual General Meeting, one-third of the members of the Council (excluding the President, 1st Vice President and 2nd Vice President), falling under Article 27 or if their number is not a multiple of three, the number nearest to one-third, shall retire from Office. A member of the Council retiring shall retain office until the close or the adjournment of the meeting. Without prejudice to the foregoing, the President, 1st Vice President and 2nd Vice President shall not be subject to rotation for the duration of their tenure and shall not be taken into account in determining the order of retirement by rotation of other members of the Council.
The members of Council to retire in every year shall exclude the President, 1st Vice President, 2nd Vice President and shall be those who have been longest in office since their last election or appointment, but as between persons who became or were last re-elected members of the Council on the same day, those to retire shall (unless otherwise agreed among themselves) be determined by lot.
Accordingly, the Council members that have been the longest in office since their election/appointment will be retiring from Council. In compliance with Article 34 of the Memorandum and Articles of Association of the Institute, six (6) vacancies exist on the Governing Council for the 2023 elections. The retiring members of the Governing Council are:
- Mrs. Amina Oyagbola, F.IoD - re-elected in 2021
- Alhaji Umaru Kwairanga, F.IoD – re-elected in 2021
- Hon Olusola Ephraim-Oluwanuga mni F.IoD – re-elected in 2021
- Mrs Funmi Oyetunji, F.IoD - elected in 2021
- Dr. Adeyinka Hassan, F.IoD - elected in 2021
- Mrs. Ebisan Onyema, mni, F.IoD – elected in 2021
All financial retiring members of the Governing Council who indicate interest in being re-elected and are qualified for election, are eligible for re-election.
THERE ARE 2 (TWO) MODES FOR SUBMISSION OF NOMINATION AND CONTESTANT FORMS.
(Members can submit using either of these options
Manual Nominations – First Option
- Scroll down to download the forms (Nomination and Contestant Forms)
- The completed Forms must be submitted to IoD Nigeria Secretariat via email: email@example.com not later than Monday, 22 May 2023 with the following:
- A passport photograph of the Nominee (preferably with white background) should be submitted along with the completed contestant form.
- A profile of the Nominee (not more than one page of A4 size, preferably in Ms. word format ) should be submitted along with the contestant form
Electronic Nominations – Second Option
- Scroll down to the "Online Nominations Option" to fill the forms online
- A passport photograph of the Nominee (preferably with white background) should be uploaded while filling the contestant form.
- A Profile of the Nominee (not more than one page of A4 size. preferably in Ms. word format ) should be uploaded while filling the contestant form.
Steps To Complete the Nomination Form online:
- The First Nominee fills his/her details, and clicks “Save and Share’ . This will enable him/her to share the form with the Second Nominee via email.
- The Second nominee who receives the email, clicks on the link, fills his/her details, signs and clicks “Save and Share” . This will enable him/her to share the form with the Contestant via email.
- The Contestant who receives the email, clicks on the link, completes the form, signs and clicks “Save and Share” . This will enable him/her to share the form with the Endorser via email.
- The Endorser, who receives the email fills his/her details and clicks "Submit Application" to complete the process.
- The online Forms must be submitted not later than Monday, 22 May 2023
Any member wishing to contest election/re-election to the Governing Council must:
- Be in the Fellows Membership Category.
- Have been a Financial Member of IoD Nigeria for minimum of 5 (Five) years i.e., in good financial standing.
- Have promoted the cause/objectives of the Institute in a recognizable manner through active participation in the Institute’s programmes or support of funded activities or served actively in a Committee for at least two years in the last six years.
- Have attended any 2 (two) of the flagship programmes of the Institute in the last 5 years.
- Have his/her nomination signed by two members in good financial standing as at 31 May 2023.
- Have his/her candidacy endorsed by one member in good financial standing as at 31 May 2023 and serving actively on one of the Institute’s Committee.
- Members are at liberty to nominate more than one member for the Governing Council elections
- Members nominating candidates should be different from Members that will endorse such nominations. A member cannot and should not nominate and endorse a candidate at the same time.
- A member of Council seeking re-election must have attended at least 2 (two) meetings of Council preceding his/her re-election.
1. Members can nominate a candidate for election into the Council. Such candidates will be expected to complete a nomination form, consent in writing and comply with items 4 to 8 of these guidelines.
2. Printed collated briefs on nominees (including interested retiring members) with passport photographs will be circulated to eligible members along with voting papers.
3. Campaigns for election are not allowed. While it is recognized that subtle indications of interest cannot be entirely eliminated, any unethical solicitation of votes is prohibited. Unethical campaign tactics include but are not limited to:
i. Unsolicited text messages to members by candidates or other members on behalf of candidates;
ii. Defamatory text messages against other candidates;
iii. Visits to the Secretariat for campaign purposes;
iv. Working in groups or alliances to solicit for votes or to discredit other candidates;
v. Open discussions on elections or solicitation for votes at committee meetings;
vi. Receiving undue reference/recognition at the Institute’s functions.
vii. Offering any form of financial inducement including assisting other members with the payment of annual subscriptions during election year.
4. Only members who are financially up to date (in good financial standing), as at 31st May 2023 are eligible to vote during the elections.
5. Only members who have paid their 2023 annual subscription as at Wednesday, 31st May 2023 may validly nominate or endorse candidates or aspire to be elected to Council.
6. Completed Nomination forms duly completed, must be submitted via email to firstname.lastname@example.org not later than Monday, Monday, 22 May 2023 with the following attached:
a. Passport photograph of the Nominee
b. A brief profile of the Nominee (not more than one page)
7. Voting will commence on the 2nd June 2023 and will end at 11.59pm on the 16th June 2023.
8. Members are required to vote for a maximum of only six (6) candidates of their choice by ticking the box beside the name of the candidate they have chosen.
The Body of Scrutineers shall investigate any act or activity or complaints brought to its attention. A breach of any of the rules hereinbefore set out will attract any or all of the following sanctions:
i. Candidate will be disqualified from participating in the Election process.
ii. Even after declaration of results, candidates found liable shall have their elections nullified and the candidate with the next highest vote in that category will be declared the winner and sworn in.
iii. Suspension from future elections for three (3) years.
The Governing Council Elections are scheduled to hold from 2nd – 16th June 2023. The Voting is completely online. Voters are expected to vote only once using the online Election Runner platform.
Voting url/link with a unique Voter ID will be sent via email to all eligible voters. Voters are to follow the link and cast their votes on the voting webpage.
There would be no physical voting.
Download forms, complete offline and submit to email@example.com
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